Information for New Authors

When you are given access to the system, you will receive login and password details via email.

First log in and change your password

The link to log in is in the footer area of the website, in the ‘How to add news to the site’ section. After you log in, select the ‘Profile’ menu item from the left hand list and you will see how to change your password.

Notice what kind of contributor you have been designated

There are different levels of access to the site – contact us if you need to change:

  • Administrator – Somebody who has access to all the administration features
  • Editor – Somebody who can publish and manage posts and pages as well as manage other users’ posts, etc.
  • Author – Somebody who can publish and manage their own posts
  • Contributor – Somebody who can write and manage their posts but not publish them
  • Subscriber – Somebody who can only manage their profile

Guidelines for posts

  • Use only 2 or at most 3 categories for each post. Normally this will include ‘News’ as one of the categories. This is to avoid the same post appearing in too many places. Use additional tags if needed. (Note, all posts of subcategories will also appear in the parent, so that does not need to be selected)
  • Aim for three elements – picture, 2 or 3 paragraphs of text and links to further information
  • Keep the language accessible and up-beat – give links to more detailed material which can be put on a page (for which you need to be an editor) or uploaded as a file
  • Using PDF’s as images, for instance when you have leaflet – this is not possible as WordPress treats it as a document, not an image. You need to transform the PDF to an image file and use that. There are a number of sites where you can do this online, such as
  • To make an image appear in the feature box on the homepage, you need to set an image as the ‘Featured Image’. Look at the bottom of the right hand menus when writing you post and click on ‘Set Featured Image’.
  • The featured image may not appear correctly, for instance, if it is long and thin. To remedy this, create a new image more suitable for the proportions of the box.
  • Please edit the permalink to make it shorter – remember to click the save button as well as the update button otherwise the change will not be saved.
  • If your post needs the full width of the page, you will find a ‘No widgets’ drop down menu on the ‘Post Template’ section on the right.
  • You do not have to Tweet your post – it is automatically tweeted. The title and the first part of the text make up the tweet, together with a short form of the web link to your post (only 140 characters). You may want to craft your title and first few words carefully with this in mind. Go to the twitter page to see the result.
  • If you think something has changed on the site and you want to find out about it: look at the log in the website management document – see

Before publishing your post

  • See how it looks by clicking the ‘Preview Changes’ button in the post editing window.
  • If you are not sure about it, password protect it (under ‘Publish’ -> ‘Visibility’) and send the link to someone else to check.

After you publish your post

  • Check the post one last time by looking at it on the site. Check that the links work.  If you have another browser available, check it in that.
  • Send the post to the Transition Town Brixton Facebook Group. Click the ‘Share’ box at the bottom of your published post and a box will open up for you to do this. You have to be a member of Facebook and join the Transition Town Brixton Group in order to do this.
  • If you are writing it on behalf of someone else, email them to let them know that it has been posted and tell them about the automatic tweeting and posting in the Facebook group.
  • Check how the automatic tweet looks in Twitter (click on the bird on the right hand side of the website). Or set up your phone to automatically receive these tweets – it only takes a minute and can be done directly from your phone.
  • Only send an email to the TTB-active mailing list for an important reason, such as a call to action. This is to cut down the number of emails to this group.
  • If there is an associated event listing in the Calendar – check the details are correct and amend them or contact someone to do this if needed.
Yes, we know that all the material on the website doesn’t follow these guidelines yet – we’re working on it 🙂


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